AI-powered childcare management for modern centres
One platform from first enquiry to billing, with built-in AI translation so multilingual families stay connected. Admissions, attendance, daily care, family communication, and tax-aware billing.
Built for early childhood education centres
A global platform for preschools, nurseries, childcare centres, and early learning providers. Each centre runs on a dedicated deployment with private data, configurable regional settings, and your centre's branding.
Admin, Teacher, and Family
Enquiry to billing in one system
Configurable currency, timezone, and tax
Private database, storage, and CDN
Granular permissions for every role
Everything your centre runson
One integrated platform from the first family enquiry to daily care, communication, and billing. Every record is created once and used everywhere.
Admissions
Replace paper forms with configurable admission templates, parent magic-link onboarding, and one-click approval into student records and first invoices.
Leads Pipeline
Capture website enquiries, review optional AI chat conversations, and convert qualified families into admissions without a separate CRM. Staff manually convert leads to the pipeline.
Attendance
Daily check-in and check-out, QR scan check-in, leave requests with staff approval, and a real-time picture of who is in for admins and families.
Activity Feed
Teachers log meals, naps, learning, mood, and milestones in seconds. Photo attachments reach families through private storage, scoped to authorised parents only.
Messaging
1:1 conversations between parents, teachers, and admins, plus broadcasts for closures and reminders. Realtime inbox updates and email notifications when configured.
AI Translation
On-demand Translate on messages, broadcasts, and activity updates in 100+ languages. Twenty popular choices listed first for UAE and international nurseries; search finds the rest. Parents and staff save a preferred language on their profile. Unlimited for normal daycare use.
Billing
Reusable fee plans, billing runs, parent payment proof workflow, credit notes, and account statements with tax frozen at issue time.
Student Lifecycle
Manage withdrawal with retention policies, archives, re-enrollment for returning families, and program promotion to the next classroom.
Embeddable Enquiry Forms
Drop enquiry forms into your existing centre website with consent capture. Leads land in your admin board for review and one-click admission conversion.
White-label Branding
Your centre name, logo, and favicon on your dedicated deployment. Parents and staff see your brand in the portals they use daily, and invoice PDFs carry your centre's branding.
Three Portals, One Platform
Tailored experiences for every role, with responsive web portals and PWA install support today.
Admin Portal
Admissions, billing runs, staff management, leads pipeline, and centre-wide reporting.
Teacher Portal
Classroom attendance, activity logging, and parent messaging built for fast phone entry.
Family Portal
Daily activity feed, messaging, billing statements, and leave requests for parents and guardians.
PWA and Mobile-Ready Web
Responsive portals with add-to-homescreen support. Native mobile apps are on the roadmap.
The Difference an Integrated Platform Makes
See how DaycareMate replaces fragmented tools with one system built for early childhood education operations.
Without DaycareMate
- Spreadsheets, WhatsApp, and paper forms for admissions and billing
- Manual follow-up on every family enquiry
- Parents call or message for daily updates
- Billing errors and painful reconciliation
- Data scattered across disconnected tools
With DaycareMate
- One platform from enquiry to receipt PDF
- Magic-link admissions with one-click approval
- AI translation included | multilingual families read updates in-app
- Audit-logged invoices and parent account statements
- Dedicated deployment per centre with role-based access
How It Works
From the first family enquiry to daily operations and billing, DaycareMate keeps every step in one system.
How It Works
A clear path from enquiry capture through enrolment, daily care, and billing.
Capture Enquiries
Embed enquiry forms on your website, use the hosted register page, or deploy the optional AI enquiry assistant for subscribers.
Enrol Families
Send magic-link admission invites, collect documents from parents, and approve enrolments into student records and first invoices.
Run Daily Operations
Track attendance, log activities, and keep families updated through the activity feed and messaging.
Bill and Grow
Run billing cycles, record payments, review payment proofs, issue statements, and manage the full student lifecycle.
Enterprise Ready
Dedicated infrastructure and security built for childcare centres that need isolation, compliance, and control.
Powered by Secure, Dedicated Infrastructure
Each centre runs on its own deployment with configurable regional settings, role-based access, and cloud-native hosting.
Cloud Native
Scalable hosting and enterprise-grade infrastructure built for reliability.
Dedicated Deployment
Private database and storage per centre
Regional Settings
Configurable currency, timezone, and VAT
Magic-Link Auth
Secure access with audit trails
8-Role RBAC
Granular permissions for every role
OpenAPI REST API
Documented API for integrations
White-label Branding
Your centre name, logo, and favicon
Ready to simplify centre operations and family engagement?
Explore DaycareMate for your centre, or talk to IGENTX about implementation and support. See how BloomWave Learning and Daycare launched with DaycareMate in our case study.
Frequently Asked Questions
Common questions about DaycareMate, admissions, operations, billing, and platform setup.
General
Is DaycareMate only for UAE centres?
No. DaycareMate is built for early childhood education providers worldwide. Currency, timezone, and tax/VAT are configurable per deployment. The UAE is our primary market, not the geographic limit of the product.
Who is DaycareMate for?
DaycareMate serves preschools, nurseries, childcare centres, early learning centres, Montessori schools, kindergartens, and playschools. It is designed for centres that need admissions, daily care, family communication, and billing in one platform.
Admissions
How does magic-link admission onboarding work?
Admins send a one-shot magic-link invite to a parent's email. Parents complete configurable admission forms at their own pace, including child, guardian, sibling, and document upload steps. Staff review and approve in one click, which creates student records and first invoices.
Can we embed enquiry forms on our existing website?
Yes. DaycareMate provides embeddable enquiry forms for lead capture on your centre website, plus a hosted register page alternative. Leads land in your admin lead board with consent proof. This is enquiry and lead capture, not a hosted visit booking page.
Operations
Can teachers log attendance and activities from mobile?
Yes. Teacher and family portals are responsive and mobile-ready, with PWA add-to-homescreen support. Teachers can run attendance, log activities, and message families from phones and tablets in the classroom.
Billing
Does billing support tax and VAT configuration?
Yes. Each deployment supports configurable currency, timezone, and tax/VAT settings. Tax rates are frozen on each invoice at issue time, with per-line taxable flags and audit-logged billing runs.
Platform
Is each centre on its own deployment?
Yes. Each centre runs on a dedicated single-tenant deployment with its own database, private storage, and CDN. This keeps centre data isolated and supports configurable regional settings.
What does white-label mean for DaycareMate?
White-label means the software runs under your centre's brand, not the vendor's. Your centre name, logo, and favicon appear on your dedicated deployment, and invoice PDFs carry your branding. Parents and staff experience your centre's identity; DaycareMate powers the platform behind the scenes.